The outside party will make changes and then upload the next version – you have to download it back on your PC – make changes and upload it again… It was a convenient delivery mechanism for large files.īut then it does not stop there.

The external party will download the file and work on it. Then you upload a copy on internet and send the link to them.

If the size of the file exceeded this limitation, you have no way of sending it to an external party. All companies had restrictions on the size of email you can send.

The original reason for this type of usage was simple enough. Most people who used these internet based disk space always kept the original file on their PC and then uploaded a copy to internet. This is where free and paid service providers like Google Drive, SkyDrive, Drop Box and many others emerged. Store all documents on internet – or a company server which is made available to roaming users over the internet. But when internet became ubiquitous and bandwidth started becoming cheaper, more alternative emerged. The primary disadvantage was that when you don’t have access to your PC or the server, you have no documents to view or edit. Of course, these methods have disadvantages. But medium and smaller companies simply don’t do it at all or don’t do it well. Most of these servers are not accessible when you are outside the organizational network, unless you use some secure VPN or similar software. Older documents requiring long term storage also live here. All the users from that department store shared documents here. A large server with folders dedicated to different departments. Even in large companies, data stored on servers was backed up regularly, but local PCs and Laptops were left to the discipline (or the lack of it) of individual users.Īnother popular place to store data shared with your team or department was: In practice, nobody has the discipline of taking regular backups. We used to happily store all data on local machine and then take backup to protect it from failure of hard disk.Īs all of us know, this was the theory. Traditionally we have been storing these on the local PC or laptop. Just read on… Where do you store your documents? But as I went on writing, it turned out to be longer than I expected. When I started writing this article, I thought it will be a short and sweet post. Unfortunately, this statement does not answer the question.

Even personal documents should be stored on internet.

Folder on PC = Document Library on SharePoint.

Who will install and manage SharePoint: Enter Office 365.

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